St. Mary’s Episcopal Church Laguna Beach

February 2017 Vestry Meeting Minutes

St. Mary’s Episcopal Church, Laguna Beach
Vestry Minutes – February 26, 2017

Present:  Mark Clymer, Jorge Cortes, Father Lester Mackenzie, Ria Rhea, Jane Riedel,
Larry Spang, Dick Swintek, Tina Tipps, Jim Van Gaasbeel, Nancy Wallis
Absent:  Tom Davis, Carol Freeborn, Shanna George

Senior Warden Mark Clymer opened the meeting with prayer at 12:02 PM.
Senior Warden’s Report – Mark Clymer
1.0  Approval of November 27, 2016 minutes.  Motion to approved by Jorge, seconded by
Father Mack and approved unanimously.
2.0  Vestry Committee/Ministry Alignments announced.
 2.1  Sunday Services – Tina Tipps and Nancy Wallis
 2.2  Communications – Mark Clymer, Jorge Cortes and Shanna George
2.3  Finance/Stewardship – Mark Clymer, Tom Davis and Dick Swintek
2.4  Christian Education/Sunday School – Tom Davis and Ria Rhea
2.5  Grounds/Campus – Ria Rhea, Jane Riedel, Larry Spang
2.6  Outreach – Tina Tipps and Jim Van Gaasbeek
2.7  Inreach – Carol Freeborn
3.0  Mutual Ministry Review Scheduling.  A meeting with Joanna Satorius (from the
Diocese) and the vestry will be scheduled for a Saturday in March.  This is the customary
six month review when there is a new priest in charge of a parish.
4.0  Parochial Report.  The annual parochial report is being compiled.  This is a statistical
analysis of activities and services at St. Mary’s in 2016.
5.0  Vestry Rotation.  The vestry rotation at the 8:00 AM and 10:30 AM services will
continue.  Mark will make up the schedule.
PICUSC – Father Mack
1.0  Adult Education.  There will be a special Adult Education series during Lent
beginning Sunday, March 5 from 9:15 AM to 10:15 AM in the Guild Hall.
2.0  Shrove Tuesday.  Shrove Tuesday pancake and sausage supper planned from 5:00
PM to 7:00 PM.  Sign up sheet for side dishes, set-up and clean-up in the narthex.
3.0  Description and discussion of services planned for Lent and Easter Sunday.
4.0  Discussion of need to establish calendar of events for the year.
Operational Ministries
1.0  Communications - Jorge reported that he and Shanna will be chairing this ministry in
2017.  Discussion followed concerning ongoing projects, areas needing attention as well
as possible new projects.
2.0  Finance/Stewardship – Mark announced that the committee will be meeting in
March.  The importance of Stewardship was discussed.
3.0  Sunday Services – Tina shared the need for LEM (Lay Eucharistic Ministry) training
for current servers.  Tina andd Nancy will coordinate with Father Mack to plan for this
training.
4.0  Christian Education/Sunday School – Ria said there is nothing to report at this time.
5.0  Outreach – Jim reported that ASL services continue and are well received.  Jane will
be coordinating UTO collections.  Barbara will be announcing  a new international
outreach program in March.
Treasurer’s Report – Dick Swintek
1.0  Dick led a discussion of the budget approved at the annual meeting.  He highlighted
the key elements of assets and obligations and also stressed the importance of increasing
pledges.
2.0  “Pledge and Plate”, the portion paid annually to the Diocese, was explained.  St.
Mary’s is working towards stabilizing its contribution at 10%.
3.0  Cost of building repairs and maintenance was high in 2016 because of the necessity
for unexpected work.
4.0  Establishment of Rector’s Discretionary Account.  The need to establish a Rector’s
Discretionary Account was discussed.  $800 will be added to the unspent $1700 from
2016.  It is necessary to have a new signature card on file at Plaza Bank designating as
authorized signatories Lester V. Mackenzie, Priest in Charge of St. Mary’s and Richard J.
Swintek, duly elected Treasurer of St. Mary’s.  A motion was made by Jim to establish
the Rector’s Discretionary Fund and approve as signatories Lester V. Mackenzie and
Richard J. Swintek.  Seconded by Jorge and approved unanimously.
5.0  Parsonage Expense Account.  Father Mack explained the need for a parsonage
expense account to cover out-of-pocket expenses related to the repair and maintenance of
the parsonage.  It was moved by Nancy to establish an account in the amount of $500,
seconded by Jim and approved unanimously.
Old Business
1.0  Welcome Folders.  Jim commented on the progress of the materials for the welcome
folders.  He provided vestry members with copies and requested feedback at a later date.
Junior Wardens – Jane Riedel and Larry Spang
1.0  Reported on completed and pending projects (church sign on Park Ave., security of
buildings after services, rose garden, timers. Need for maintenance of the exterior of the
Rose Cottage and garden changes).
2.0 Guild Hall Use Fees.  Larry cited the need for use fees for comparable sites.
Discussion followed re: other venues in the area.
3.0  Pump Organ Donation.  Jill Moulton has offered to donate an antique organ to St.
Mary’s.  After discussion of possible problems of security and maintenance, it was
decided not to accept the offer.  A motion was made by Mark to not accept the donation
of the pump organ, seconded by Jim and approved unanimously.
4.0  Proposed Changes to Railings and Walls.  Copies of a Bid-Proposal to repair/remove
walls and railings on the property were provided to vestry members for future perusal.

Meeting was closed with prayer, led by Father Mack, at 2:05 PM.

Respectfully submitted,

Claudia Mellin
Clerk to the Vestry

 

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St. Mary’s Episcopal Church, Laguna Beach
Vestry Minutes – November 27, 2016

Present:  Jorge Cortes, Leslie Derrick, Shanna George, Christopher Gilbertson,
Lester Derrick, Ed Merrilees, Larry Spang, Jim Van Gaasbeek, Nancy Wallis
Absent:  Tom Davis, Carol Freeborn, Jane Riedel

Senior Warden Leslie Derrick opened the meeting with prayer at 12:05 PM.
Senior Warden’s Report – Leslie Derrick
1.0  Approval of October 23, 2016 minutes.  Motion to approve by Christopher
Gilbertson and seconded by Jim Van Gaasbeek; approved unanimously.
2.0  Rose Garden Project.  Twenty four roses have been donated anonymously.
The entire rose garden needs to be reworked (new soil, replacement of irrigation    system and salvaging some of the old roses) as well as the planting of the new roses.               $300 towards the project has been donated. It is estimated that the total cost,
including hiring a gardening firm to do the work, will be $1,000.  After discussion
there was a motion by Christopher Gilbertson to authorize the spending of $1,000;
seconded by Jim Van Gaasbeek; approved unanimously.
 Father Mack’s Report
1.0  Pledge cards.  Cards have been mailed.  Final date for submission of cards is
December 18.  Thank you notes will be written.
2.0  Shared a number of pastoral duties carried out during the month.
3.0  Asked for creative ideas for the title of a newsletter to be introduced in the future.
Calendar of Events for December 2016 and January 2017
1.0  December 18 – 10:30 AM service. Collection and lifting up of pledge cards.
2.0  December 18 -  ECW Soup & Salad following 10:30 AM service.
3.0  December 19 -  7:00 PM.  Blue Christmas service.
4.0  December 24 – 5:00 PM.  Christmas Eve service.
5.0  December 25 – 10:30 AM.  Christmas service (no 8:00 AM service).
6.0  January 1, 2017 – 10:30 service (no 8:00 AM service).
7.0  January 15, 2017 – 10:00 AM.  Annual Meeting (no 8:00 AM service).
8.0  January 20-23, 2017- New Vestry Retreat.
Vestry Selection Committee
Leslie announced that the selection committee members are Leslie Derrick,
Shanna George, Claudia Mellin and LarrySpang.
Committee Reports
1.0  Leslie reported that she and Carol Freeborn are continuing to work on
establishing procedures for various ministries.
2.0  Jim announced that he is continuing work on the Newcomers’ folder.
Junior Warden’s Report – Larry Spang
1.0  Larry reported on various projects being considered and those underway
including the ramp project, lighting and irrigation systems.
2.0  Proposed investigating inviting the ICON Traveling Show to come to
St. Mary’s.

 

New Business
1.0  Discussed customary Christmas bonuses.
2.0  Jim Van Gaasbeek reported that there will be a request for funds to repair the organ       and recondition the piano.
3.0  There will be no Vestry meeting in December.

Meeting was closed with prayer at 1:20 PM.

Respectfully submitted,
Claudia Mellin, Clerk to the Vestry